iMIS Food
QAssurance is a food safety consulting and software company. With iMIS Food, we offer a hybrid approach to food safety. Food safety knowledge and IT are integrated to provide a food safety infrastructure where the entire food enterprise is enabled for compliance. In sales conversations, we are sometimes compared to software systems and sometimes to consultants. We hope our analysis of business benefits will help you choose the right food safety partner.
Benefit Analysis
| iMIS Food implementation | Current Situation | Ideal Situation | Advantage | Management Information | |||
| 100 | Preparation iMISFood system | ||||||
| 101 | Send iMIS Food specifications for server configuration | Information locally and with other software providers in the cloud | All information is located on 1 local server. | Data located safely at the company, that is accessible without an internet connection, and secure recipes. | The more data on the server, the easier it is to generate reports automatically | ||
| 102 | Establish 32 folder system | 32 folder system not established | Place information and reports in the 32 folders system | Overview of which information is available and missing | The current status of documentation within the company | ||
| 110 | HACCP and legislation: requirements to be met | ||||||
| 111 | HACCP study validation & verification | Our own methodology | iMIS Food methodology and link with compliance portal regarding legislation and hazards | A structured HACCP study that will be checked weekly | HACCP status in relation to the latest legislation and standards | ||
| 112 | Legislation: HACCP and NVWA cases | Our own methodology | Link with compliance portal regarding legislation and hazards | Being up to date with legislation and standards | Latest legislation and standards relevant to business | ||
| 113 | Flowcharts | Our own methodology | Flowcharts in handbook with relation to the HACCP study and control points | All flowcharts are continuously updated and discussed monthly in HACCP consultation | The current status of the flowcharts | ||
| 114 | Logo for the signs and HACCP poster | No signs | Signs with instructions | Being up to date with the working method in the handbook | The current status which signs wherein the company for compliance with rules | ||
| 120 | Implementation Handbook | ||||||
| 121 | Explanation handbook system and training | Our own methodology | iMIS Food method described in manual regarding iMIS Food system and HACCP | Work according to the integrated methodology with regard to all iMIS Food components | By using all iMIS Food components, both reports on legislation and standards can be made to comply with | ||
| 122 | Activate generic iMIS information | Our own methodology | 80% of the procedures can be renewed and maintained by iMIS Food | Continuous compliance with EU legislation, BRC, IFS, and FSSC22000, without having to keep track of everything yourself | The status of compliance with legislation and standards and continuously prepared for an unannounced visit | ||
| 123 | Determine company-specific information on procedures and instructions, among other things | Our own methodology | Link current necessary procedures and instructions with the HACCP study to activate generic iMIS information and flowcharts | Noticeably comply with HACCP control | The current status HACCP control and CCPs | ||
| 124 | Adding the company-specific information | Our own methodology | Activate business-critical instructions | Everyone is continuously informed with the latest versions | The current status of instructions, who set up the introductions, and who red it. | ||
| 125 | Introduction of the new handbook system to colleagues | Our own methodology | The handbook should be accessible to everyone | Work according to the latest legislation requirements. | The current status of who is aware of the handbook | ||
| 130 | Implementation audit system | ||||||
| 131 | Explanation audit system and training | Our own methodology | Carry out control rounds with iMIS Food, so that the HACCP basic conditions and quality standards are controlled | Logic between HACCP, manual and controls so that the study and control can be checked in real-time, and everyone knows whether all requirements are met | Know on a daily level whether all checks are carried out and open actions are picked up in time | ||
| 132 | Determining desired control rounds and frequency | Our own methodology | Control scheme accessible and feasible for everyone | At any time, the entire company knows who needs to check what and how | Knowing the status of checks at any time and even in the event of an unexpected external visit, to exclude the chance surprises | ||
| 133 | Inventory company-specific information for the audit rounds | Our own methodology | Insight into which round was drawn up by whom and when | For example, when a machine is renewed, the glass round and cleaning round must also be adjusted. | Knowing that the content of the control rounds is correct and that the correct control is being carried out | ||
| 134 | Establish a company-specific audit system | Our own methodology | Linking the control system to the standard requirements and frequency | Be able to automatically report that work is being done according to plan and why this plan is being implemented | Knowing the status of the performance of the control rounds, and when and who the context of the control rounds list has been altered. | ||
| 135 | Adding desired users to audit system | Our own methodology | Know who has to carry out which round and when and what requirements are set for the inspector | Instructions in the manual are directly retrievable by the person who has to carry out the check | Knowing who has checked what and when and whether this person is also entitled to do so | ||
| 136 | Setting up the handhelds with control rounds | Our own methodology and software | Control rounds are always up to date on PC, tablet and phone | Always perform the correct version of the check | How and who is performing which control rounds. | ||
| 137 | Introduction of the new audit system to colleagues | Our own methodology and software | Every employee in the company knows how to check | A clear way of working and controlling | Who performs which check and when and what is the status of open actions | ||
| 140 | Specification management system implementation (SpecCheck) | ||||||
| 141 | Explanation specification management system and training | Our own methodology and software | Working according to the procedures handbook on specifications and labelling | A uniform way of working that meets all standard requirements to decrease the chance of errors concerning specification management. | Knowing which specifications and label information have been determined and approved by whom and when | ||
| 142 | Request recent raw material specifications and recipes | Our own methodology and software | Work according to the manual and know which specifications and recipes have not yet been processed and approved | An up-to-date overview of which specifications are not available and must be requested | The status of raw material specifications and recipes | ||
| 143 | Determining the design of the final product specifications | Our own methodology and software | Work according to the product information protocols in the manual and work according to the correct HACCP study | Always work with a quality system that is set up according to the law and agreements with the customer | The status of final product specifications issued to the customer and whether they are meeting the specifications | ||
| 144 | Adding users to the specification management system | Our own methodology and software | Work according to the procedures in the manual and who is authorised to manage specifications | Less chance of errors and recalls due to incorrect product information and knowing who has entered what in the system | Knowing who did what in the spec check and who gave what information to the clients. | ||
| 145 | Approve new final product specifications and place them on the intranet | Our own methodology and software | All approved specifications are available in a central location | Always work according to the right recipes and always give the right specifications | Knowing the status of approved specifications and labels and what information needs to be requested | ||
| 146 | Introduction of the new specification management system to colleagues | Our own methodology and software | Company-wide working according to an agreement regarding raw materials, semi-finished products, recipes and end products | Be able to intervene in time in case of incorrect product information, labelling and specifications | Ensure that all labelling corresponds to the final product specifications issued to the customer and know the status of specification management within the company. | ||
| 150 | Implementation tracking system | ||||||
| 151 | Explanation tracking system and training | Our own methodology and software | Working according to the procedures handbook on process controls and traceability | A Uniform way of working that meets all standard requirements, to decrease the chance of errors | Knowing that the right procedures are followed in the company | ||
| 152 | Configuring scanners and printers | Our own methodology and software | Printing labels for identification of all stages of the product and real-time following the production process | Always work with a quality system that is set up according to the law and agreements with the customer | Knowing that the traceability system works and all product stages are identified, registered and monitored. | ||
| 153 | Determining the raw materials, products and customer data | Our own methodology and software | Always know which raw materials are in the company, what has been produced and to whom the products have been sent. | Knowing the registration status of the traceability process | Comply with the traceability legislation and standard and customer requirements | ||
| 154 | Adding desired users to the tracking system | Our own methodology and software | Always having trained personnel using the traceability software, and knowing who has played which role | Working with trained personnel to prevent mistakes like wrong data entry | Who uses when which system and has been trained | ||
| 155 | Testing the clearance of raw materials, generating product labels and delivering them to the customer | Our own methodology and software | The company is prepared and well trained for a recall | Always knowing that the company is prepared and well trained for a recall | Reporting which raw materials are in use, which semi-finished products are produced and which end products are in the warehouse and have been delivered | ||
| 156 | Introduction of the new tracking system to colleagues | Our own methodology and software | Company-wide working according to the right traceability processes to identify raw materials, semi-finished products and end products | Be able to intervene in time in case of a product recall or traceability request | Knowing the traceability status of the company, recall and blockchain ready | ||
| 160 | Implementation intranet system | ||||||
| 161 | Explanation intranet system and training | Our own methodology and software | All information centrally available on 1 server within the company | Everyone places all information digitally in the central system so that all information within the company can be available | A total overview of all information within the company so that it can also be checked whether work is being done as agreed upon | ||
| 162 | Establish user rights | Our own methodology and software | Access to the right information | For example, in information security, not everyone is allowed to change recipes. | Who uses when which system | ||
| 163 | Introduction of the intranet system to colleagues | Our own methodology and software | All information centrally available within the company | To comply with legislation and standards, everyone must be aware of the way of working | Knowing the status of compliance and the methods of working | ||
| 164 | Establish any iMIS web forms, for digitization of paper | Our own methodology and software | Only where the digital recording of (process) registrations is possible | Know which documents still need to be filled in. Secondly, no paper flow within the processing facility. | Overview of registrations and the possibility of central data processing for reports | ||
| 170 | Implementation Compliance portal | ||||||
| 171 | Legislation, access rights and use within the HACCP team | Our own methodology | Monthly Consultancy | Being aware of the latest legislation | Knowing that we are working according to the right legislation | ||
| 172 | Standards, access rights and use in audit preparation | Our own methodology | Monthly Consultancy | Being aware of GFSI standards changes | Knowing that we work according to the right standards | ||
| 173 | Hazards, access rights and use to renew the HACCP study | Our own methodology | Monthly Consultancy | Being aware of the latest hazards within the HACCP study | Knowing that the HACCP study is based on the right hazards overview | ||
| 174 | Information sheets, access rights and use within the HACCP team | Our own methodology | Monthly Consultancy | Being informed of Food Safety Authority enforcement | Know that we work according to the correct information sheets of the Food Safety Authority | ||
| 175 | Food Fraud reports and the use of the Food Fraud reports | Our own methodology | Monthly Consultancy | Being aware of Fraud issues | Be prepared for questions from customers about fraud cases. | ||
| 176 | Training information, for training the company | Our own methodology | Monthly Consultancy | Be aware of the latest training insights, in the company where it is needed. | Knowing that the company is being trained with the latest knowledge |
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